Panelists:
Lauren Freedman, President, the e-tailing group
Stephan Spencer, President, Netconcepts
Amy Africa, President, Eight by Eight

The value of email marketing in New Zealand has been growing steadily over the years. Not surprisingly email marketing and online communications are the most popular media of choice now, particularly email marketing.

Email is a powerful marketing tool and it integrates well with traditional media. It spurs immediate action, thus generating direct sales, registrations, growth of database and more. It is also more cost effective than paper-based direct mail and achieves greater ROI. However, it is wrought with challenges. And with the passing of the Unsolicited Electronic Messages Act, it’s important for organisations to ensure compliance whilst developing their marketing plans.

Integrated Email Marketing and Online Communications takes a practical approach to ensure continued acquisition, growth and retention of customers through targeted, robust, tried and tested strategies to help lift your email marketing strategies. To help you gain the upper hand over your competition, the course also covers some popular online communications tools that you could implement to supplement your email marketing strategy.

DAY ONE
Digital Communications — Email Marketing, Online and Offline Media
Customers today have more choice available than ever before of how they are communicated with. Customers ultimately want to control the frequency, the content and how they receive their communications. This session covers how email fits within the full marketing mix and how it integrates with other online and offline media.

• What are digital communications?
• How do digital communications fit within the full marketing mix?
• Marketing through email, RSS, blogging, txt, websites
• Platforms – desktop computers, mobile devices
• Integration with other online media
• Integration with offline direct marketing

Developing an Email Strategy
Many companies spend a lot of time, effort and budget acquiring email addresses, but neglect to develop an effective communication strategy once they have them. You’ll learn to develop strategic communication plans to maximise the potential for robust marketing strategies through this session.

• Developing the digital communication strategic plan
• Objectives, strategies and tactical elements
• Understanding the email marketing and digital communications
  process
• How to integrate email marketing into other online and offline media

The Unsolicited Electronic Messages Act: Your Legal Obligations
Understand and ensure that your organisation meets the requirements of the Electronic Messages Act 2007.

• Definition of spam
• Definition of permission levels
• Permission vs. memorable permission
• Industry guidelines and best practices
• How will the Act affect your marketing plans?
• What are the penalties and costs associated with breaches?
• How tight is the current legislation – what are the ways around it?
• How to ensure compliance
• International spam laws – do they apply to companies in NZ?

Data Management: Building and Maintaining a List
Data is at the heart of any form of direct marketing including “email”. It pays to identify the data that you need to collect in order to personalise communications and provide effective reporting.

• Structuring your database – what type of data do you need?
• What are the reporting data requirements?
• “Quantity” vs. “Quality” – retaining the active subscriber
• Cleaning and maintaining data – changes, adds, deletes, fixing misspellings
• What is “provable permission” – recording and time stamping of permission received
• “Offline permission” – how to record permission granted through the call centre, trade shows, network meeting and face-to-face sales activity
• Managing permission across an organisation

In-House or Outsource – Assessing Email Service Providers
Finding the right email service provider is a critical choice for any company. You will explore and learn ways to find the right vendor and technology to manage your campaigns now and into the future through this session.

• How to assess your needs
• Questions you should be asking
• Assessing email service providers in NZ and overseas
• Liaising with your email service provider

DAY TWO
Winning Creative Strategies & Execution for Email
Create email messages that stand out, get read and get the response you plan for.

• “Memorable permission” – planning content your subscribers actually want to read
• Exploring the 19 creative elements (the from line – email brand value, the subject line, the preview pane, position of logo, ratio of text to images, design layout, number and type of links, navigation bar, inclusion of photography, feature offers, location of call-to-action, the words you use and personalisation etc.)
• Email mandatories
• What are the technical specifications?
• Designing effective landing pages and forms
• Use of rich media – video and audio
• Eyetracking and multivariate testing

Increasing Conversion Rates
This session covers how to use data to improve conversions such as open rates, click rates, inquiries and sales.

• Reporting data
• Behavioural targeting
• Event triggered campaigns

Deliverability, Filters and Rendering
Learn techniques to avoid the dreaded “spam” folder and “report spam” button.

• Data collection and tracking
• Filters and list management
• Deliverability reporting codes – messages sent back from ISPs
• About false positives
• Whitelisting – how to get your message delivered every single time
• Image suppression – what’s getting delivered?
• Authentication and reputation
• Rendering your message in email readers

RSS – Spam Free Communications
Is RSS the holy grail of online communications? Lean how to send communications that are completely spam free.

• What is RSS and why use it?
• What are some of the popular RSS readers available?
• iRSS – individualized RSS, sending personalised communications just like email
• Content distribution and syndication

Blogging – Participating in the Ongoing Conversation

• The New Zealand and international blogospheres
• Starting a blog - how to choose a theme
• Posting content – what, how, when
• Dealing with comments
• Making friends – increase your presence in the blogosphere
• Integrating your blog with email and RSS
• Use of video (vlogging) and audio (podcasting)
• Reporting on performance

Traffic down? Conversions starting to wane? It could be any number of SEO issues. Finding free online tools to hone search optimization for an ecommerce site can be tough. There are a lot of them out there, often promotional in nature, and they offer varying degrees of features and reliability. Some spit out data that is simply erroneous and applying this sort of information to website design can be useless at best and deadly, in Internet terms, of course, at worst.

In this article originally published on Practical eCommerce Jeff Muendel, Search Analyst for Netconcepts, writes about Aaron Wall’s Website Health Check tool, a beneficial “free” SEO tool that offers easy-to-read, uncomplicated reports on a number of issues that includes missing title tags and meta descriptions to checking for duplicate content and verifying your error pages are returning the correct code.

Jeff also recommends some of Stephan Spencer’s previous articles for more SEO tool information and suggestions “on developing an SEO toolkit, Google Webmaster Tools, and SEO: Tools For Link Building.”

As an email marketer you are responsible to ensure that any ‘electronic messages’ sent are not considered spam. According to the act, failure to comply could mean a fine of up to $500,000 plus additional compensation and damages costs!

So, what is considered to be an electronic message?

Any commercial message either sent in single or bulk, promoting goods, services, land and commercial website links in the following media types:

• Emails
• Instant Messaging
• SMS
• Multimedia Message Services
• Other Mobile Phone Messaging

Even if your company website link is present in an email signature of a personal message it would be deemed as a commercial message.

3 Steps To Comply

Step 1: Consent

You are only able to send messages when you have obtained at least one of three following consent types:

• Expressed Consent: a direct indication from a person stating that it is okay for you to send messages through filling in a paper form, ticking a box on a website form or phone or face-to-face conversation. It is advised that a record of such consent received is recorded in all instances. This is called “provable permission”.
• Inferred Consent: is limited in its application. It is when a person has not directly instructed you to send them a message, but there is a clear expectation that you will. E.g. a subscriber has provided their electronic address when purchasing goods and services and expects ‘highly relevant’ follow-up communication.
  This does not mean however consent is inferred if a person has been on an existing address list and has not physically unsubscribed themselves. If you are unsure of the type of consent received, it is recommended to undertake a “re-permissioning” campaign.
• Deemed Consent: is when a person makes their work-related electronic address public such as on a website, brochure or magazine. You can only send messages if there is a strong relationship between the message and the recipient’s business. However, consent is not deemed if the publication states that the person does not wish to receive unsolicited commercial electronic messages at that address.

Step 2: Identify

Your business must be clearly identified within the message. Both the name and contact details must be provided so that recipients know how to contact you.

Step 3: Unsubscribe

A clearly presented and easy to use functioning unsubscribe facility must be made available from all commercial messages. As part of a “provable permission” practice, it is recommended that unsubscribes are also recorded.

FAQs

What is considered spam?

A message is considered to be spam if it is electronic, commercial in nature and unsolicited (meaning you have not gained any form of consent from the recipient you send messages to).

What media is affected by the Unsolicited Electronic Messages Act 2007?

Media such as emails, instant messaging, SMS, multimedia message services and other mobile phone messaging are affected by this act. The act does not include however voice or fax.

What does a commercial message actually mean?

A commercial message is one that is marketing or promoting goods, services or land or directing people to a destination where a commercial transaction can take place. Even if you display a website link in a personal email, the message can still be classified as commercial.

Which messages are not deemed to be commercial?

• Responses to a request for a quote or estimate
• Messages that facilitate, complete or confirm a commercial transaction that the recipient previously agreed to
• Warranty information, product recalls and safety and security information about goods or services uses or purchased by the recipient
• Factual information about a subscription, membership, account, loan or similar ongoing relationship
• Information directly related to employment or a related benefit plan in which the recipient is currently involved.
• Messages delivering goods and services, including product or upgrades that the recipient is entitled to receive under the terms of a previous transaction.

Am I able to insert promotional messages into transactional type messages?

If the main purpose of the message is transactional in nature, small relevant commercial messages can be displayed without requiring additional consent.

What do unsolicited messages mean?

These are messages that are sent without the expressed, inferred or deemed consent from individuals.

Do I need to ask for permission from all my subscribers again?

If you are unsure of the type of permission that you have received from your subscribers and the consent has not been recorded you will need to undertake a “re-permission campaign”, unless one of other forms of consent apply.

What are the penalties for not complying with the act?

There are a number of options available to enforce the legislation including formal warnings, infringement notices and court actions. If a business is to be found in breach of the act, it may have to pay a penalty of up to $500,000 plus and additional victim compensation and/or damages up to the value of the profit generated as a result of sending spam.

What are the 3 levels of consent?

Consent is categorized into 3 levels: Express, Inferred and Deemed.

What is Express Consent?

Express Consent is granted when a person directly indicates that you are able to send them commercial messages such as filling in a paper form, ticking a box on a website or a phone or face-to-face conversation.

Do I need to record consent received?

It is advised to record granted consent either electronically or in paper form. Under the act, it is up to the sender that consent has been received. It is quite easy for people to forget that they have granted permission, therefore it is necessary to record when, how and what people have given consent to receive.

What is provable permission?

Provable permission is where you have electronically recorded consent received. Details recorded can include:

• Date and time of permission granted
• Place of where permission was granted (a website form check box, trade show, call centre, etc)
• Type of information that permission was granted for

What is Inferred Consent?

Even though a person has not directly provided consent for you to send them messages, there is a reasonable expectation that messages will be sent. Inferred Consent is granted if you swap business cards with people or if you provided an email address when purchasing goods and services with an expectation that there will be follow-up communication.

Even if a person has been on your existing address list and has not unsubscribed, it does not mean that consent can be inferred.

As a business owner you need to be careful of what “reasonable expectation” means. If a person purchases a product from you and provides their email address, does not necessarily mean that you can send a message 2 years after the purchase date for example. Permission does eventually expire if after an amount of time, it is no longer reasonably expected that communication will be sent.

If I have received “inferred consent”, can I send any information that I want?

No, you are only able to send messages that are highly relevant to the relationship in which you have with the recipient.

What is Deemed Consent?

Deemed Consent is where a person makes their “work related” electronic address publicly available in a website, brochure or magazine for example. However, consent cannot be deemed if there is a statement within the publication requesting that the person does not want to receive unsolicited electronic messages at that address.

Deemed Consent can only be granted if the message you intend to send is highly relevant to the recipient’s business.

Do only messages sent in bulk apply to the act?

No, both bulk and single commercial messages are covered by the act.

Do we need to identify who is sending the message?

Yes, you must always identify your business as the organisation responsible for sending commercial messages along with details of how you can be contacted.

We use GravityMail or another 3rd party system to send our commercial messages, so who is legally responsible for sending these messages?

Even when you use a third party system such as Netconcept’s GravityMail, your business is the legal sender of your commercial messages. Netconcepts must work with you to ensure that your business name and contact details are displayed within the message. Your contact details must be accurate for at least 30 days after the send date.

How do we fit all of our information onto a text message?

Even text messages need to include your business name and a way for people to contact you whether this is a phone number, email address, website address, etc.

What methods of “unsubscription” are allowed for within the act?

Recipients of commercial messages must be able to unsubscribe from your mailing list when they choose to at no cost to them. Both automated and manual unsubscribe functions are allowed for within the act, but they must be reliable. These include:

• An automated unsubscribe link – a one-step-click link that can be clicked upon that automatically unsubscribes the recipient from receiving further communications. No further action is required.
• An automated unsubscribe reply – a person can reply to the message with the word “UNSUBSCRIBE” written in the subject line. Your system automatically unsubscribes that user.
• A manual unsubscribe reply – a person can reply to the message with the word “UNSUBSCRIBE” written in the subject line or within the body of the message stating they wish to be unsubscribed. You must honour this request within 5 working days or subsequent messages will be regarded as unsolicited.

Can I hide the unsubscribe function at the bottom of my commercial message?

No, the unsubscribe function must be clearly presented and easy to use within the commercial message.

What other laws are connected with sending commercial electronic messages?

In addition to the “Unsolicited Electronic Messages Act 2007”, you must also comply with the Privacy Act 1993 which covers 12 Privacy Principals. Passing on personal electronic addresses to another organisation or business, without permission, may breach the Privacy Act.

The Privacy Act also states that you must allow individuals on your database to be able to review and modify their information upon request without any cost to them.

What are the 12 Privacy Principals?

1. You can only collect personal information that is relevant to your business.
2. Personal information can only be collected directly from the individual except when the information is publicly available or you are authorised by the individual to collect it.
3. You must make the individual aware of the following:
   • That information is being collected
   • The purpose in which the information is being collected
   • Who is going to receive the information
   • Name and Address of the organization collecting and holding the information
   • The individual’s right to access and correct any information
4. Information shall not be collected by unlawful or unfair means and shall not intrude to an unreasonable extent upon the personal affairs of the individual.
5. Information must be protected against loss, unauthorised access, misuse and modification. Every organisation who holds personal information must appoint a Privacy Officer who will be responsible for compliance.
6. Individuals are entitled to obtain from organizations confirmation of whether or not personal information is held and to access the information about themselves. You should establish, document and implement procedures to handle enquiries from individuals and to provide information requested.
7. Individuals have the right to request correction of their personal information.
8. The agency holding personal information must not use that information without taking steps to ensure it is accurate, up-to-date, complete, relevant and not misleading.
9. Personal information shall not be kept for longer than required for its lawful use.
10. Personal information shall not be used for any purpose to that for which it was obtained unless the source of the information is a publicly available publication or the use of the information for another purpose was authorised by the individual concerned.
11. Personal information shall not be disclosed unless the disclosure is directly related to the reason for which the information was originally collected, or the source of the information is a publicly available document, or the disclosure is authorised by the individual concerned.
12. You should not assign a unique identifier to an individual unless it is necessary to carry out the lawful functions of your business.

More information about the privacy act can be found at www.privacy.org.nz/privacy-act

Checklist

• I have received either expressed, inferred or deemed consent from my subscriber database
• I have included accurate information about our company (the sender) within the message
• I have included clear details of how recipients can contact our company
• I have included a functional way for people to unsubscribe from our communications (e.g. an unsubscribe link)
• I have included the reason why the recipient is receiving the message. (a reminder that they have provided consent)
• I have included a method for recipients to be able to access and modify their personal information.
• I am recording all instances of permission granted by subscribers, unsubscriptions and history of messages sent to individuals.
• I have an electronic process in place to confirm verbally granted consent
• I do not use electronic address harvesting software to create mailing lists
• I do not purchase or use mailing lists that have been generated from harvesting software

For more information on complying with the ‘Unsolicited Electronic Messages Act 2007’ go to:

www.antispam.govt.nz
www.antispam.govt.nz/Pubforms.nsf/URL/BusinessGuide.pdf/$file/BusinessGuide.pdf
www.marketing.org.nz/cms/Important_Notice/3727

Jacqui Jones is the Lead Consultant and Search and Online Marketing Specialist of search engine optimization agency Netconcepts and e-mail service provider GravityMail.

Mickey Alam Khan,
Editor in Chief,
DM News

Problem

PoolDawg, an online billiards store, was in need of taking their internet marketing presence to the next level. They determined that SEO was the means to get them there.

“As a newer company in an established market, it was extremely important to get a jump start on our search engine listings,” says Mike Feiman, Director of Marketing for PoolDawg.com.

Their original website suffered from several structural/functional limitations and relatively low conversion rates.

Solution

An initial SEO analysis document was completed and presented for PoolDawg. The analysis covered the primary aspects for best practices in search engine optimization and provided PoolDawg a blue print for optimal execution into the organic search channel.

The analysis also provided insights that a new site structure, with optimized design and Cascading Style Sheets (CSS), would benefit PoolDawg.com’s exposure in the search engines.

In order to capitalize on the SEO, structural and functional opportunities, PoolDawg decided to utilize Netconcepts’ GravityMarket Search Optimized Ecommerce Solution. GravityMarket provided PoolDawg.com an optimal site design and on a robust, scalable, software infrastructure.

“After delivering our analysis to PoolDawg, Netconcepts realized that a new site structure would do good things for their business online. We are pleased to see that our recommendation to get a new infrastructure was correct and PoolDawg is realizing the return,” stated Jody Hartwig, Netconcepts’ Vice President of Ecommerce.

New ecommerce features for PoolDawg include:

• Best practices in design and navigation, including optimal CSS files
• A stream lined, 3 step checkout process
• Estimated shipping calculated in shopping cart page
• Featured Products RSS Feed
• Enhanced Content Management System

Results

Implementation of the recommendations from the SEO Analysis yielded a 300% increase in search engine traffic.

Now that the redesign has taken effect, PoolDawg currently receives page one rankings for the targeted search term, “pool cues.”

Attention to best practices in website design, and merchandising, has paid dividends as well. Since the redesign, PoolDawg has enjoyed a conversion rate increase of 27%.

The new site design, and capabilities work to maximize the consumers’ entire shopping experience and drive them through to complete an order.

Feiman commented, “We saw an overall increase of over 300% in our search engine traffic within the first 60 days of implementation. We are extremely pleased with our initial results and look forward to expanding our relationship with Netconcepts.”

(Be sure to check out PoolDawg’s Podcast with PRWeb and Netconcepts’ VP of Client Services, Jody Hartwig)

(Also be sure to check out PoolDawg’s testimonial for Netconcepts)

Mira Brand,
VP Marketing,
Budget Truck Rental

Michael Boldin
Online Marketing Team
Pugster

Problem:

TRUSTcite is a self-funded start-up that came to Netconcepts without having an online presence at all. They needed more than just a web developer. They needed guidance with their online strategy and with how they could differentiate themselves in the market. Their processes weren’t defined. Their functionality wasn’t defined. Their key differentiators weren’t all defined. And how they would market themselves online wasn’t defined either. They were looking or a partner to rise to the occasion: not just spend their money by building them a website, but to really think through what would make their business successful.

Netconcepts were mindful that the funding for the website was coming out of the founder’s savings, so we stretched every dollar.

It couldn’t just be a good website that worked. It had to be an exceptional website. We believe that by incorporating some of the latest Web 2.0 technologies into the site in such a way that was a showcase for Web 2.0 ‘done right’, we could gain additional visibility for them.

Solution:

The solution that Netconcepts came up with was a sophisticated yet intuitive Web 2.0 application and website leveraging the power of XHTML, CSS, JavaScript, AJAX, PHP and MySQL. Some of the core concepts of this Web 2.0 website included leveraging the social networking aspects of the site, making it easy to build a network of referral sources and recommenders and make it easy for visitors to find and compare service providers based on referrals and recommendations from business people and past clients. Ranked search results are based on peer reviews and user feedback. Another founding principal of the site is the KISS principle: keep unimportant information/content hidden but still accessible. Search is the most important feature so it was important to keep that prominent and simple with smart top navigation separation and simple home page search.

Users have almost full control of what they can put in their profile: images, bold titles, lists, contact details and so on, ranging from simple and well structured with image, or simple with no images.

Web standards are mandatory, making the web better for everyone. Accessibility is not just for the blind. Web standards and best practice make for easily indexed pages. Semantic markup is a search engine’s favorite thing!

Starting with a basic working version of the site that works without JavaScript, we built on to that base from there, employing JavaScript to add to the user experience. For example, “progressive enhancement” was used to allow the site to display on less visually rich platforms such as cell phones and PDAs. On the home page, JavaScript was used to — in a search engine friendly way — make the full category list initially hidden but available with one click without reloading the page.

Results:

It is still early days, but several thousand pages of the site have been indexed in Google, and good media coverage has been obtained for the site in the New Zealand Herald. With no advertising to the general public and limited advertising within the B2B media, visitor numbers have grown four-fold, comparing May to October. What is more important, a growing number of visitors are returning to the site and are directing their clients to the site also.

Hannah Samuel, founder of TRUSTcite says:

“I approached Netconcepts regarding the development of TRUSTcite as I knew they were experts in the field of search engine optimisation (SEO) and had extensive experience in website development. However, what was more important to me initially was their e-commerce consultancy service which proved to be vital to the success of developing and launching TRUSTcite. Much like a pattern-maker, Netconcepts took my sometimes abstract, 2-dimensional ideas, and developed the patterns out of which the ‘fabric’ of TRUSTcite was created. It was amazing to see the concept become reality following ongoing discussion and recommendation.

As a new venture, it was vitally important that clear outcomes and costs were identified and monitored. This is something I found Netconcepts to be excellent at and I can’t recommend highly enough how well managed the whole project was. I certainly look forward to a continuing relationship with Netconcepts as they are truly excellent designers, developers, project managers, e-commerce advisors and all round neat people!”

Bob Kumagai
Head of Internet Marketing & E-Commerce
Budget Truck Rental